Newsletter - October 2018 Print

Next Level Purchasing

When Is It Too Scary To Award Business To A New Supplier?
Michael Williams

Spooky Business

In procurement, we can be spooked all year long by certain prospective suppliers trying to win our business.

It’s good to be spooked by certain suppliers. Selecting the wrong supplier can lead to horrifying results for our organizations.  Here are some characteristics of prospective suppliers that should spook you:

  • No experience supplying the product or service you are sourcing
  • Unprofitable or declining performance on their financial statements
  • Unwillingness to provide financial statements at all for transactions that are critical to you and big to the supplier
  • An imminently-expiring union contract
  • Lack of contingency plans
  • Location in natural disaster-prone regions
  • Anomalies or omissions in proposals and/or specifications
  • A pricing structure that is significantly and illogically lower than the rest of the market
  • Lack of internal performance metrics
  • A sample that doesn’t comply with your specifications
  • Reference checks that do not go well
  • High employee turnover
  • Unresponsiveness or inability to complete tasks on-time during the sales/sourcing process
  • Bad publicity
  • Negative word-of-mouth
  • An “F” rating with the Better Business Bureau
  • New management
  • A downsized workforce

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Meeting Minutes


Minutes of the VALUE Planning Committee
September 19, 2018

Barwick, Robert
Fleming, Matt
Kurer, Bill
Lamping, Andy
Martin, Catherine
McKinney, Duane
Nash, Vicky
Schaack, Beth

We discussed the recommendations from Nick regarding whether to proceed with filing or not.  We talked about intiatives for the group and what we intend to do and pros and cons of each.

We reviewed the contracts on VALUE website and talked about what to do with the website if Cindy Matz can no longer do this, as her role has changed at Walworth County.  Robert mentioned we can start a website that could do comparisons of each of the contracts available.  All in attendance agreed that the networking feature of our group should go on.  We talked about continuing to collect dues and have an agenda with points of interest, perhaps a speaker or a webinar.  We talked about having office supply vendors or something we all use that can explain that and what our options are.

Vicky mentioned reaching out to Craig Liesener to see if he can partner with Cindy Matz to start to learn some of the website updating strategies.  Robert or Matt will reach out to Cindy to see her intentions moving forward.

Duane will talk to Cindy Matz to find out why our service charges are so high for accepting credit cards and we discussed options about going to paypal or going back to a check.

No new VALUE memberships were received last month.

The Treasurer’s report was read.

Robert discussed the NIGP virtual conference Nov. 8 & 9, and classes they will be doing.  Also, Contract administration, David Nash.  It’s basic, good for someone new.  You can also received credit for the classes towards your CPPB certification/re-certification.  If you want to watch it you can also contact Robert.  Stacy Greeg, Improving the Bid, and also Scoring Success were discussed as possibilities.  Marchetta Gilespie will be presenting on Woman in Procurement, which will consist of approximately 7 different selections. 

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Piggyback Updates


Below are changes or additions to the various piggyback opportunities available to VALUE member agencies.  Visit the piggyback page on the VALUE website, and click on the Pig to see the full list.

Do you have a contract to add to the list? Contact to add your contracts to the piggyback list!

New Contracts



Contract Extensions

Cleaning of Exhaust Ducts, Hoods & Fans
Family Court Mediation Services
Oxygen Services
Police Psychologist Services


Contract Expirations

Aluminum Sign Blanks
Barricade Boards
Batteries, Industrial Grade
LED Traffic Signal Equipment
PVC Continuous Duct
PVC Pipe and Related Fittings
Spring & Suspension Repairs
Street Sweeper Parts
Synthetic Motor Oil



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State of Wisconsin Contract Updates


Updates to State of Wisconsin contracts are issued weekly by the State of Wisconsin.  VALUE is reprinting the weekly information received as a courtesy to our members. 

The following contracts have been updated for the week of 9/17/2018 - 9/21/2018:

505ENT-M14-WTRTRTMHAC-00 Contract Information for water treatment program for Heating and cooling systems for Area 5 only - Added User Guide for Area 5

505ENT-M17-WICOMPUTER-00 Computer Equipment and Related Services - Updated Synopsis to include a Contractor Note to alert Contractors to be aware of fraud issues.

505ENT-O16-NASPOCOMPUT-00 NASPO Computer Equipment, Peripherals, and RelatedServices - Updated Synopsis with a Contractor Note to be aware of fraud issues.

505ENT-O18-AEDANDACCS-00 Automated External Defibrillators (AEDs) & Accessories - All four NASPO contract renewed through 10/04/2019

505ENT-O17-ONLINEAUCTN-01 Online Surplus Auction Services - Contract extended to 08/20/2019.

505ENT-M18-TELEINTERP-00 Statewide Telephone Interpretation Services - New contract

505ENT-M19-BOOKPRINT-00 Class 3 Printing of Book Publications Bound and/or Collated - New contract

505ENT-O19-POWERTOOLS-00 Professional Grade Tools & Diagnostic Equipment - New contract


The following contracts have been updated for the week of 9/24/2018 - 9/28/2018:

505ENT-O18-NASPOCLOUD-00 NASPO Cloud Solutions Contract (All XaaS) | Wisconsin Participating Addendums- Updated to Carahsoft PA and revised User Guide.



The following contracts have been updated for the week of 10/1/2018 - 10/5/2018:

505ENT-M18-RATECERT-00 Class 5 Legal/Public Notices: Rate Certification Program- Certification Rates Bulletin updated for October 2018

505ENT-M12-MEDICALSUP-00 Medical Supplies- Updated user instructions

505ENT-M15-LABFUELAN Laboratory analysis services- Extended contract through 6/30/19 and added updated contract user guide.

505ENT-M17-WICOMPUTER-00 Computer Equipment and Related Services- Updated CDW contact information, and updated Vanguard Computer listing.

505ENT-M18-TEMPHELPSV-00 Non-IT Temporary Help Services (for Assignments Twelve (12) Months or Less)- New contact for 22nd Century Technologies

505ENT-M18-WTRTRTMHAC-00 Water Treatment & Services Area 2– 5 - Added Vendors Chemical Pricing for 2018

505ENT-M16-ADF0454CNTX-01 CentraNet, Analog Local Access Service, Voicemail and CPNI Authorizers (Frontier North, Inc.)- Attached Amendment 4

505ENT-M12-FACILITMRO-00 Facilities MRO (Maintenance, Repair and Operations) Supplies– Contract expired.

505ENT-M19-FACILITMRO-00 Facilities Maintenance and Repair & Operations (MRO) and Industrial Supplies– New contract


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