Newsletter - December 2019 Print

VALUE Bids

Rubberized Crack Sealant and Mastic Contract Update


Maintenance departments are under siege trying to keep up with pavement cracks and pothole repairs. Prevention is much cheaper than repair. Research shows that active crack sealing programs are cost effective in extending the life of pavement as opposed to the cost of extensive pavement repairs for streets left unsealed. Traditionally, crack sealing has been low on the priority list, both in terms of funding and time allotments. However, an effective crack sealing program is the single best weapon against pavement failure.

VALUE for Local Government has once again bid out for crack sealant material and mastic. The new contract term is for January 1 through June 30, 2020.

Please visit our website, www.value4gov.org to see the latest pricing available to our VALUE members.

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Procurement Related Article

If You Don't Know These Asset Management Terms...
December 12, 2019 by Hannah posted at www.mygov.com 

When you are dealing with the management of government assets, you can’t risk being unaware of the key terms needed to manage processes within your agency. As an asset manager within your agency you know the benefits that come with accurate asset tracking and reporting. Often when developing your agency’s asset management program, you or your counterparts may have come across terms that are unfamiliar. This is why we have developed a list of ten key terms to know to help you build your asset management vocabulary.

1. Acquisition cost: also referred to as the cost of acquisition, is the total cost that an agency recognizes on its books for property or equipment after adjusting for discounts, incentives, closing costs and other necessary expenditures, but before sales taxes.

2. Asset: a resource with economic value that an individual, corporation or country owns or controls with the expectation that it will provide future benefit. 

3. Asset Management: an integrated approach involving planning, finance, engineering and operations to effectively manage existing and new infrastructure to maximize benefits, reduce risks and provide satisfactory levels of service to community users in a socially, environmentally, and economically sustainable manner.

4. Asset category: fixed assets fall into seven categories.

Land improvements
Construction (buildings)
Construction in progress
Infrastructure
Machinery and equipment
Licensed vehicles

5. Asset data: information used to identify an asset like location, age, type, etc.

6. 
Asset lifecycle: planning, acquisition, operation, maintenance and disposal of an asset.

7. Asset tracking: the process of tracking physical assets of an agency.

8. Capital improvement: any improvement made to an existing asset to increase its value.

9. Depreciation: is an accounting method of allocating the cost of a tangible or physical asset over its useful life or life expectancy. Depreciation represents how much of an asset's value has been used utilized. Depreciating assets helps companies fully utilize an asset while expensing a portion of its cost each year the asset is in use.

10. Disposal: process of selling or getting rid of an asset that has reached its useful life.

Would you like to add to your knowledge and have access to the complete list of asset management terms to know? Download the resource Asset Management 101 and learn how to create the most effective asset management program in your area.

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Meeting Minutes



Minutes of the VALUE for Local Government Inc.
Planning Committee - November 20, 2019

Present:
Jamie Beckwith
Catherine Martin
Robert Barwick
Bill Kurer
Matthew Fleming

New and Ongoing Business
Treasurer’s Report
 – presented by Robert Barwick (for Duane McKinney)
as of October 31, 2019
Checking $8,123
Savings $10,023

New Members
 – Fond du Lac County

Best Wishes to Jaime Beckwith
Jaime has announced her resignation with Dodge County, as she has accepted a purchasing position with Rogers Behavioral Health in Oconomowoc. Matt expressed his gratitude to Jamie for all her help on the VALUE Planning Committee, bringing us fresh ideas and concerns. Jamie, also thanks all in the planning committee for helping her with suggestions and ideas on how to develop a newly formed purchasing department for Dodge County.

Holiday Luncheon Planning
After the December meeting, those on the Planning Committee, and Lead Agents, will be invited for a quick lunch at Filippo’s Pizza in West Allis. Please RSVP if you received an invite.

Planning for the Annual Meeting, March 2020
An all-day training session from Strategic Government Resources, Inc (SRG) has been selected to provide training on several topics, which may include Interpersonal Communication, relationship building, conflict resolution, and building rapport. Matt and Bill will work with SRG to cover topics that are the 
most beneficial to the membership. Costs are estimated to be less than $3,000.
 
Other topics being discussed include: GSA Contracts, Natural Gas Contracts, and FEMA Regulations.

Learn From Your Peers or Bring an Issue to Discuss
Interstate Governmental Agreements –
discussed which State statutes might relate to governing this type of agreement. Statute 66.0303 was reviewed.


Best and Final Offer –
dicussed how a Best and FInal Offer (BAFO) can be utilized in an RFP vendor selection, and how it can be utilized as a tie-breaker when a selection committee cannot decide on a vednor.


Govenmor's Marketplace –
discussed the benefits achieved by those that attended the Govenor's Marketplace held at Potawatomir Casino this past month.


December Meeting
The next VALUE monthly planning meeting will be held on Friday, December 13 Filippo's Italian Restaurant, West Allis at 11:15 am.

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State of Wisconsin Contract Updates


Updates to State of Wisconsin contracts are issued weekly by the State of Wisconsin.  VALUE is reprinting some of the weekly information received as a courtesy to our members. 

The following contracts have been updated for the week of 12/16/19 – 12/20/19:

505ENT-O17-EQUIPMAIN-00 EQUIPMENT MAINTENANCE COST REDUCTION PROGRAM
https://vendornet.wi.gov/Contract.aspx?Id=83846365-be34-e611-80f4-0050568c7f0f

505ENT-M19-REMANTONER-00 Remanufactured Toner and Ink Products
https://vendornet.wi.gov/Contract.aspx?Id=d5eba6cf-7c96-e911-8113-0050568c7f0f

505ENT-M19-OFFSUPPLY-01 STATEWIDE GENERAL OFFICE SUPPLIES AND NEW TONER
https://vendornet.wi.gov/Contract.aspx?Id=219516e2-8596-e911-8113-0050568c7f0f
Updated User Guide to reflect Rob Penfield as Contract Manager

505ENT-M18-ASLINTERP-00 IN-PERSON INTERPRETATION SERVICES FOR AMERICAN SIGN LANGUAGE (ASL)
https://vendornet.wi.gov/Contract.aspx?Id=2e46b0f9-f9d2-e811-810a-0050568c7f0f

505ENT-M18-FORINTERP-00 IN-PERSON INTERPRETATION SERVICES FOR FOREIGN LANGUAGE
https://vendornet.wi.gov/Contract.aspx?Id=21fec3dd-fad2-e811-810a-0050568c7f0f

505ENT-M18-WRITFORLANG-00 WRITTEN FOREIGN LANGUAGE TRANSLATION SERVICES
https://vendornet.wi.gov/Contract.aspx?Id=5c2b8771-5aac-e811-8108-ea20c0116996

505ENT-M18-VRIFORASL-00 VIDEO REMOTE INTERPRETING (VRI) SERVICES FOR AMERICAN SIGN LANGUAGE (ASL)

https://vendornet.wi.gov/Contract.aspx?Id=2911e0a0-86c1-e811-8109-0050568c7f0f
Inserted updated 3727 Waiver Request form

505ENT-M16-CLEANGCHEMS-00 Cleaning Chemicals
https://vendornet.wi.gov/Contract.aspx?Id=f40f7b48-212a-e611-8964-40a8f0ad9999
Updated Price List

505ENT-O18-VARIDESK-01 VariDesk Sit/Stand Desks
https://vendornet.wi.gov/Contract.aspx?Id=4b794828-bce5-e711-8102-0050568c7f0f
Revised Sit Stand Desk file to include Rob Penfield contact information

505ENT-M20-VEHICLERNTL-00 Nationwide Vehicle Rental Service
https://vendornet.wi.gov/Contract.aspx?Id=2db0fa7e-5af0-e911-8116-0050568c7f0f
Updated link to Enterprise Online Reservation site

The following contracts have been updated for the week of 12/23/19 – 12/27/19:

505004-O18-CALLCENTER-00 Genesys Fit Gap Analysis and Integration Services

https://vendornet.wi.gov/Contract.aspx?Id=dfecf09d-503f-e911-810f-0050568c7f0f
Renewed GTS for additional year

505ENT-S19-RADIOTVADS-01 Broadcast and Social Media Services
https://vendornet.wi.gov/Contract.aspx?Id=9548f61d-dbf8-e811-810b-0050568c7f0f
Uploaded Amendment 1 - renewing the Contract

New contract posted:
505ENT- M20-UWWTRTMNT- 00 Water treatment program for UW Madison's heating and cooling systems
https://vendornet.wi.gov/Contract.aspx?Id=782058bf-d228-ea11-8118-0050568c7f0f

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