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- Log into your account (on the left hand side)
- Click on VALUE Bids
- Click on Copy Paper
Minutes of the VALUE Meeting
January 17, 2018
|x||Barwick, Robert||City of West Allis|
|x||Fleming, Matt||Kenosha County|
|Hartmann, Roy||Washington County|
|Jacobson, JoAnne||Port Washington/Saukville School District|
|x||Kurer, Bill||Washington County|
|x||Martin, Catherine||Waukesha County|
|x||McKinney, Duane||Racine County|
|x||Cramer, Nick||Walworth County|
|x||Nash, Vicky||Waukesha County Technical College|
|Schaack, Beth||City of Waukesha|
|x||Schleimer, Laurel||City of Wauwatosa|
|x||White, Jen||Milwaukee Metropolitan Sewerage District|
Common Solutions / Open Forum Discussion
Candy Sczerzen from the City of West Allis was introduced to the group as a new member and will be helping Robert in his purchasing role at the city.
Catherine inquired about commissary service vendors for different counties and is seeking responses to their survey about current providers. She will send the survey out to the agencies who are using this service for their feedback.
Catherine inquired about what vendor’s agencies are using for foster care and other respite care and health and human services for clients. Waukesha County is looking for more economical solutions in providing these services. A suggestion was made about contacting Milwaukee County to see how who they were using for these services and how their programs work. Catherine will send out an email to the Planning Committee with more information about this for agencies to respond to as well.
Catherine announced she is studying for her CPPB exam and is looking for any study aids for the test. WAPP has a study guide on a flash drive that might be helpful for this and it was recommended to contact Karen Jeffries to see if she knew how to obtain this for her use.
Catherine inquired as to what service agencies are using for jail food services and if anyone was having difficulty with the service being fully staffed and how to attract people to fill the openings. She inquired about WCTC’s job board to see if that might be an option to getting the word out that help is needed. Vicky responded to her questions and how to get them connected to the job board.
Robert inquired if others are still using blanket POs and how they use them. Many agencies are using them and shared how they use their blanket POs. West Allis is looking to eliminate some and to switch these POs to p-card transactions instead.
Robert also inquired if any agencies were using e-citation software in their police departments. No one was familiar with this and was not sure what their agencies were using for this.
The Treasurer’s report and New Member report was not available for this month.
Matt led the group in our continued discussion on hiring an advisor on our options for how to setup the VALUE organization for the future. Matt reached out to 3 different firms and Reinhart Law was the only firm who provided options for our group to consider. Matt reviewed the three options with the Planning Committee and offered up a fourth option for the group to consider.
The four options include:
- Do nothing and continue on as status quo
- Incorporate and seek recognition of tax-exempt status
- Incorporate and seek tax-exemption under NIGP Group Ruling
- Dissolve VALUE and become a local networking group
The group consensus was to either pursue option 2 or option 4 and after some discussion, it was felt a vote by the Planning Committee in February would be appropriate for us to decide. Matt will send out an email with more information regarding this to the all the Planning Committee members as not everyone was present in January. The email will outline the options up for consideration and Matt will call for the vote at the February meeting. If option 2 was selected, the Planning Committee would look to have this completed later this year or by the 2019 Annual Meeting.
Annual Meeting Planning
Nominations were discussed and we are still in need of someone to accept a nomination for Treasurer. Matt is fine continuing on as Chairperson.
Robert was discussing the year bars for lead agencies and Vicky will provide the list of who should be receiving these to Robert so he can order them.
Vicky has been in discussion with Embassy Suites for the meal and menu options and will be finalizing this soon.
The meeting agenda was reviewed and all speakers are confirmed so we are in good shape for the meeting.
Adjournment – The meeting was adjourned at 10:30 AM.
Buying Strategies the Public Sector Should Adopt
Long-time public procurement director Steve Gordon is sold on the value of cooperative purchasing for government agencies. “Cooperative procurement is a tremendous tool and it frees an enormous amount of time for buyers to perform procurement tasks.” Gordon adds that cooperative programs help to cut and compress the buying cycle time.
Gordon has more than 40 years of experience in public procurement and contract management, including stints as director of procurement in the Metropolitan Government of Nashville and Davidson County (Tenn.) and Alexandria, Va. He’s also administered university academic programs in public procurement in Virginia. He’s currently managing member of Public Procurement Strategies, LLC. The firm works with participants and stakeholders in public procurement and contract management to advance the strategic contribution of the purchasing function in local, state and federal agencies.
Gordon, says public buyers thinking of purchasing through a cooperative agreement need to do their homework. “Buyers need to do their research and analysis both before they decide to use a cooperative contract and before they choose which contract their agency is going to use.”
In interviews he’s conducted with officials at large public procurement agencies, Gordon has found that procurement teams tend to focus their research on price and cost-savings and not enough analysis of other factors that should be considered, such as whether the agency can add its own unique terms and conditions to the contract. “Procurement agents need to approach this very carefully, because there’s a lot more that needs to be considered before relying on a cooperative contract in the acquisition process,” Gordon says.
Gordon urges procurement directors to be prepared when government watchdogs come calling. “The time will come when you are going to have auditors asking why your department did not engage in rigorous analysis. The question the auditors will ask: Were the buyers just lazy or were they arbitrary and capricious?”
Gordon suggests buyers assemble a detailed documents file when they are contemplating a cooperative buy, just as they would for any formal bid, RFP or proposal. That documents file, plus meticulous and documented analysis, will please the auditors and help agencies avoid vendor bid protests, Gordon believes. By taking these steps, procurement directors can say: I have made the best possible procurement decision, he says.
To avoid procurement disasters, Gordon urges public buyers to communicate intensively with using agencies. “Unless it’s just patently obvious, we should seek to engage in conversation with the requesting customer to be sure that we have a full and complete understanding of what they are trying to get done.”
Gordon offers a technology acquisition as an example. “In most cases it may just be a simple commodity buy, but in other cases, somebody might want to come in and buy a traditional hardware-software technology solution, when the real solution might be software as a service--the cloud in other words.” Gordon says that for prospective buys where there is any significant level of risk, the procurement team needs to be sure that what is bought is responsive to the need.
Gordon says the universe of cooperative procurement programs is quite large. “We are now to the point where we have cooperative procurement programs that are housed in 60 or 70 different organizations. They could be affiliated with associations, educational institutions or private corporations.”
Gordon predicts that some smaller cooperative organizations will be combined or merged in the future. “I think we’ll see more consolidation in this next phase.” He also sees a time when there will be individual coops that specialize in certain items within specific states or cities. “We are headed to a scenario where instead of all the coops offering pretty much the same portfolios, we are headed toward coops’ offering specialized portfolios,” Gordon says. He adds, “This could happen 20 to 30 years down the road, or it may take place much quicker than that.”
Readers can reach Gordon at this site: https://www.linkedin.com/in/stephen-b-gordon-ph-d-fnigp-cppo-87a86b20/. Gordon’s e-mail address is: StephenBGordon@comcast.net.
Michael Keating is senior editor for American City & County and the GPN web site. Contact: firstname.lastname@example.org.
Below are changes or additions to the various piggyback opportunities available to VALUE member agencies. Visit the piggyback page on the VALUE website, and click on the Pig to see the full list.
Do you have a contract to add to the list? Contact email@example.com to add your contracts to the piggyback list!
Updates to State of Wisconsin contracts are issued weekly by the State of Wisconsin. VALUE is reprinting the weekly information received as a courtesy to our members.
The following contracts have been updated for the week of 1/8/2018 - 1/12/2018:
505ENT-M15-CARDPRGRMS-00 Commercial Card Solutions - Purchasing, Travel, and Fuel Cards - Attached NASPO Participating Addendum for the States 150 Municipalities to use.
505ENT-M16-PRINTPAPER-00 Paper: Printing Grades, 50" Roll Stock (DET), and Copy Paper (White and Colors) - The brand of copy paper is changed from FRP to Xcell. All pricing and options remain the same.
505ENT-M15-MOTOR FUEL-00 Motor Fuels – Statewide - Herr Oil has been purchased by New Horizons. Updated location listing, vendor info and quick start guide.
505ENT-M15-HZRDSWSTSV-01 Hazardous Wastes Services - Updated supplier contact list and 2018 training schedule.
505ENT-M15-MFDCOPIER-00 Copiers and Related Devices - Sharp Authorized Dealer List updated.
505ENT-M16-WSCAEDUFURN-00 WSCA-NASPO EDUCATIONAL FURNITURE (PARTICIPATING ADDENDUM) - Posted updated DISCOUNT MATRIX.
505ENT-W07-IVOICER-01 IT- Interactive Voice Response (IVR) Solution - Revised Connie Bandt's phone number
505ENT-M15-WTRSFNRSLT-00 Water Softener Salt - The contract has been extended through January 31, 2019. Several commodities provided by Compass Minerals will see a price increase go into effect as of 2/1/18.
505ENT-O18-NASPOTRAVEL-01 NASPO ValuePoint Travel Management (Agency) Services - New Contract
The following contracts have been updated for the week of 1/16/2018 - 1/19/2018:
505ENT-M12-SERVICESIT-01 IT Vendor Managed Services Sourcing Contract - Updated supplier contact information.
505ENT-O15-FLOORING-00 Statewide Flooring Including Commercial Carpet, Resilient Coverings (Virgin and Recycled) and Related Services - Added a product for Creative Solutions
505ENT-M15-OFFURNITUR-00 STATEWIDE OFFICE FURNITURE - Accepted price increase from Darran Furniture effective February 1, 2018.
505ENT-M16-ADF0454CNTX-01 IT - CentraNet, Analog Local Access Service, Voicemail and CPNI Authorizers (Frontier North, Inc.) - The prior contract number was 505ENT-M9-CENTRANET-01 and was updated to 505ENT-M16-ADF0454CNTX-01 when the contract was extended.
505ENT-O17-DOCUMENTMGT-04 DOCUMENT MANAGEMENT CONSULTING SERVICES - Added Xerox Contacts List
505ENT-O17-BODYARMOR-00 Body Armor (NIJ approved Bullet/Stab Resistant Tactical Products, Including Vests) - Contract term extended through 3/15/19 due to first renewal period. New Product & Price List for GH Armor, Point Blank, Safariland & Survival Armor
505ENT-O18-AEDANDACCS-00 Automated External Defibrillators (AEDs) & Accessories - Updated Vendor Contact Information
505004-O14-MANAGITSEC-01 Managed Security Services Solution (MSS) and Related IT Security Consulting - Clarification of use of offshore resources and listed rates
505ENT-M14-WTRTRTMHAC-00 Contract Information for water treatment program for Heating and cooling systems for Areas 2, 3, 4 & 5 - Added Wisconsin School for the Deaf & Wisconsin Center for the Blind & Visually impaired to the contract and shall be serviced by Fremont Industries.
The following contracts have been updated for the week of 1/22/2018 - 1/26/2018:
505ENT-M17-DSPSBLFOOD-00 Food Service Disposables (FSD) - Updated the BSL Food Service Products List attachment
505ENT-M15-MOTOR FUEL-00 Motor Fuels – Statewide - Updated locations listing.
505ENT-M14-OFFSUPPLY-01 STATEWIDE GENERAL OFFICE SUPPLIES AND NEW TONER - Posted updated CONTACT INFORMATION FOR SALES REPRESENTATIVES.
505ENT-M15-BSI OFFURN-01 MANDATORY STATEWIDE OFFICE FURNITURE CONTRACT - BADGER STATE INDUSTRIES (BSI) - Contract term dates have changed. First term: January 1, 2018 - December 31, 2018. 1st Renewal: January 1, 2019 - December 31, 2019. 2nd Renewal: January 1, 2020 - December 31, 2020. 3rd Renewal: January 1, 2021 - December 31, 2021. 4th Renewal: January 1, 2022 - December 31, 2022.
505ENT-O15-FLOORING-00 Statewide Flooring Including Commercial Carpet, Resilient Coverings (Virgin and Recycled) and Related Services - Added products for Creative Solutions
505ENT-O18-NASPOMAILEQ-00 NASPO ValuePoint Mailroom Equipment, Supplies and Maintenance - Stamps.com has been removed from the Collection of Sales and Use Tax non-compliance list. You may begin purchasing from them.
505ENT-M16-SLDWSTRMVL-00 Solid Waste and Recycling Services for the South Central Wisconsin Area - Updated locations listing.
505ENT-W11-SASINST-00 IT- SAS Institute Software - Added Amend #6 and updated term.
The following contracts have been updated for the week of 1/29/2018 - 2/2/2018:
505ENT-M15-WTRSFNRSLT-00 Water Softener Salt - Updated contract pricing effective 2.1.18
505ENT-M15-HZRDSWSTSV-01 Hazardous Wastes Services - Fuel Surcharge Rates updated.
505ENT-M15-FLAGSPPLIS-00 Flags - Statewide Use - Contract renewed until March 31, 2019.
505ENT-M14-LEGALRSRCH-00 Online Legal Research Tools - The contract manager transitioned from J. Witecha to D.Raudonis
505ENT-M16-CUSTOM-01 Class 8 Printing: Custom Forms: Continuous and Snapset - Phoenix Printing Pricing has gone up due to paper price increases. Attached is the new price chart and DOA-3404.
505ENT-M18-ENVELOPES-00 Class 8 Printing and Manufacturing of Envelopes: Commercial, Catalog, and Booklet Sizes - LOT B - Cenveo has increased pricing due to paper price increases. New LOT B price chart is attached.
505ENT-M15-PROPANESVC-00 Propane / LP Gas – Statewide - Updated price list.
505ENT-M14-FUEL OILSW-00 Fuel Oil – Statewide Locations (State-wide contract for fuel oil, dyed for off-road use only) - Updated terminal information and location closing.
505ENT-M18-RATECERT-00 Class 5 Legal/Public Notices: Rate Certification Program - Certification Rates Bulletin updated for February 2017
505004-O14-MANAGITSEC-01 Managed Security Services Solution (MSS) and Related IT Security Consulting - Add updated rate and vendor contact information document
505ENT-M18-EAPSERVICE-01 Statewide Employee Assistance Program (EAP) Services - New contract
The following contracts have been updated for the week of 2/5/2018 - 2/9/2018:
505ENT-M12-MEDICALSUP-00 Medical Supplies - The Medical Supplies Contract has been extended through August 28, 2018.
505ENT-M13-AVTIONFUEL-01 Aviation Fuel and Refueling - Contract expired.
505ENT-S18-SPH0007-01 Aviation Fuel and Refueling - New contract
February 22, 2018
1:00pm - 2:30pm CST
Training can be expensive for any organization, and the value it provides can easily be dismissed or ignored. Training can be also a daunting and overwhelming undertaking especially when it is done as time permits. During this webinar, we will review examples and ideas on how to create your own procurement training program. We will also explore how working in collaboration with other jurisdictions can produce tangible results for everyone. Attendees will get information on how to start or reset/realign their training program.
Start Date: February 28, 2018
In an effort to prepare candidates for the computer based written CPPB exam containing 190 questions, this course provides a review that addresses key information on topics identified in the 2013 UPPCC Body of Knowledge. Considered as a tool to help the student in assessing their own strengths and weaknesses as they relate to the subject matter, this course is only a part of the candidates overall study plan for preparation. Candidates authorized to test should enroll in the course well in advance of the selected test date. Participation in this class does not guarantee success on the examination.
March 7, 2018
1:00pm - 2:30pm CST
Using simple observational data obtained through market research, procurement professionals have unimaginable amounts of information available to guide them. With a small initial investment of time, you have the ability to gather meaningful and useful information and raise the bar on the level of support you provide to your client departments. Information that can be used to ensure more effective, focused, and applicable solicitations that target what is going on in the marketplace and keeps our agencies on the leading edge of what’s happening and available. This translates into value across the organization. How can research of market information and trends be used in strategic sourcing? Information is a critical component of the sourcing process and what one knows about the market helps not only in building better bids and RFPs but in negotiating, controlling costs and impacting project success. This webinar will look at where and how to conduct market research to obtain the information you need.
Start Date: March 8, 2018
This course is designed to examine leadership and management issues regularly faced by public sector professionals. This course will focus on topics of motivation, decision making, communication, conflict management, group dynamics, and organizational change, with more attention being paid to how these issues relate. Discussions of theory with practical application are intended to improve an organization’s effectiveness when considering the professional. Practical examples, discussion, group exercises, and case studies will be used throughout the course.
Start Date: March 22, 2018
Faced with the challenge of identifying best value how do public procurement professionals successfully engage partners to achieve efficiency, effectiveness and the social goals of the community? This course examines the process beginning with the “make or buy” decision, through special considerations of the RFP, contract award and contract administration. Contracting for services dominates contract spending at all levels of government in countries around the world. It’s important to do it correctly.
Start Date: April 5, 2018
Designed to be an educational exploration of the legal elements of public procurement, this course will provide a foundation of the principles and general concepts of the law as it applies to public procurement. Course content will address issues such as the Uniform Commercial Code (U.C.C.), the Model Procurement Code, Sale of Goods Act and the legal implications surrounding solicitations, contracting, and post-award issues. Attention will be given to the ethical issues facing the profession relevant to the law. This course will focus on actual procurement situations with relevant procurement implications using practical examples, discussion, group exercises, and case studies throughout the course.