Newsletter - January 2018 Print

VALUE Bids

Ammunition

The award documents for the Ammunition bid are available on the VALUE website.

As a reminder, this bid was set up as a one-time purchase and as such orders must be placed no later than January 31, 2018.  When placing orders with any of the vendors, be sure to reference Bid #VAL18001 and include the vendor’s reference number for the ammunition being ordered.

To access the award documents:

  • Visit value4gov.org
  • Click "Login" on the left hand side.
  • Click on the "VALUE Bids" tab at the top of the page
  • Click on "Ammunition"
  • Enter your email for your user name, and your password

 

Crack Sealant

The award documents for Rubberized Crack Sealant are available on the VALUE website.

To access the award documents:

  • Visit value4gov.org
  • Click "Login" on the left hand side.
  • Click on the "VALUE Bids" tab at the top of the page
  • Click on "Crack Sealant, Rubberized"
  • Enter your email for your user name, and your password

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Procurious

Procurious

Three Economic Indices You Can’t Ignore In Procurement

by Kelly (McCarthy) Barner
www.Procurious.com

The interesting thing about procurement’s typical line of sight is that it very closely aligns with the terms of the sourcing projects we run and the contracts – and therefore supplier relationships – we manage. This might be 6 months, 12 months, 3 years, or 5 years long, but regardless of the exact length of time, you can be assured it is far longer than the changes being seen in global and local economies.

Since the summer of 2016, I have been the Business Survey Chair for the ISM-New York Report on Business. It has been an amazing learning opportunity, and I am fortunate to be working with a career economist to learn to decipher and draw meaning from the data. There are two pieces to the report: 1. the indices (some seasonally adjusted and some not) which provide a monthly trend up or down as the economy contracts or expands, and 2. the narrative, which highlights some of the key figures and milestones and adds some context to the numbers.

You don’t have to be a professor to see the connections between procurement and economics, but it is easy for us to become overly focused on information that is internally available or provided by suppliers. Based on what I’ve learned, the following categories of information tie directly to procurement’s efforts and objectives. And although they may not often come up in internal conversations, they need to be present in procurement’s thinking and strategy development.

Inflation
Investopedia defines inflation as “the rate at which the general level of prices for goods and services is rising and, consequently, the purchasing power of currency is falling.” Most of what procurement buys tends to be based on pre-negotiated contracts, so we’re unlikely to see annual changes in prices based on inflation. What we might see, however, is a difference in the prices we are able to negotiate every three years. This will be especially true of anything we buy internationally or that has significant foreign-sourced materials in it because the relative purchasing power of the U.S. Dollar in global markets will be affected by inflation. But it’s not just an international issue – for any procurement team that reports into finance, keeping an eye on inflation will give you a benchmark for the minimum project-level ROI, as the alternative might be to just hold onto the cash if the project is expected to return less than 3% (the average rate of inflation) per year.

Employment
Higher levels of employment are usually considered a good indicator or economic growth and stability. From a procurement perspective, however, employment also tells us what to expect about trends in services-category spend. With an increasing portion of organizational demand being met ‘as-a-Service’, employment rates (and therefore costs) are critical to our cost to operate. For some industries, services are so important that even the factors driving alternate economic measures like ‘Prices Paid’ are services too – the New York Metro area is a perfect example of this, as are many other major cities. It’s why you must know the product/service mix in your spend before trying to figure out what approach to take. The other consideration relative to employment is talent availability. Higher employment means lower UNemployment (see how I did that?) and therefore less candidates available to compete for open positions. Luckily for procurement, we have a wide array of talent options at our disposal through contingent workforce programs. Striking an optimal mix of employment models presents an opportunity to maximize both costs and capabilities.

Optimism
The final economic index I’ve learned to appreciate is optimism – in the ISM-New York Report on Business we call this the Six-Month Outlook. In other words, as of today, how much better or worse do you expect things to be going six months from now. It would be unrealistic to expect the outlook to be more specific than a trend up or down, but even this insight provides important information for others watching the economy. The fact that this question is even asked is an indication of how special procurement’s perspective on the economy and business activity is. This perspective is due in part to our understanding of the organization’s anticipated demand levels and the prices we are paying, but also the conversations we have with suppliers about the conditions they are doing business in. Competition drives prices down, differentiation drives margins up, increases in demand drive prices up, and large increases in price may push buyers and suppliers to innovate together to come up with alternatives, and procurement has a front row seat for it all.

Many people in the business world watch the monthly reports on business, whether the ISM national reports or regional reports, like ISM-New York. If they value procurement’s perspective on the economy enough to wait for the numbers to be released each month and report on the findings, then we should have a greater appreciate for our own insight and do everything we can to deepen it.

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Piggyback Updates

Pig

Below are changes or additions to the various piggyback opportunities available to VALUE member agencies.  Visit the piggyback page on the VALUE website, and click on the Pig to see the full list.

Do you have a contract to add to the list? Contact cmatz@co.walworth.wi.us to add your contracts to the piggyback list!

New Contracts

Hospice Services

Mechanical Repair Services of Trucks & Off-Road Equipment

Pest Control Services

 

Contract Extensions

Chip Seal Vacuuming Service
Cleaning of Exhaust Ducts, Hoods & FansInformation Technology ServicesJanitorial Cleaning Services

 

Contract Expirations

Personal Hygiene Supplies

 

 

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State of Wisconsin Contract Updates

Wisconsin

Updates to State of Wisconsin contracts are issued weekly by the State of Wisconsin.  VALUE is reprinting the weekly information received as a courtesy to our members. 

The following contracts have been updated for the week of 12/4/2017 - 12/8/2017:

505ENT-M18-ELCPLSUPLS-00 Electrical & Plumbing Maintenance, Repair & Operating Supplies (MRO) - Updated contract synopsis notes. The following vendors now have catalogs in WISBuy; Columbia Pipe, Crescent Electric, Ferguson, Goodin, Grainger, Neher & Viking Electric

505ENT-M18-RECORDSBOX-01 STATEWIDE RECORD STORAGE BOXES - Dairyland does not accept P-Cards.

505ENT-O13-POWERTOOLS-00 Hand and Power Tools - This contract has been extended to June 30, 2018.

505ENT-M15-MOTOR FUEL-00 Motor Fuels – Statewide - Contract renewed until 12/31/18.

505ENT-S18-RADIOTVADS-01 Advertising, Non-Commercial Sustaining Announcements for Radio and Television - New contract

 

The following contracts have been updated for the week of 12/11/2017 - 12/15/2017:

505ENT-O16-COURTREPORT-00 Court Reporter Services and Transcription Services - Notation added to item 19. in Gramann Reporting’s fee schedule.

505ENT-M18-LEGALNOTIC-01 Class 5 Legal Notices: Published in the Official State Newspaper for the State of Wisconsin - New contract

505ENT-M18-RATECERT-00 Class 5 Legal/Public Notices: Rate Certification Program - New Contract

505ENT-M12-ANTIVIRUS-01 Desktop Symantec Endpoint Protection software and maintenance - Contract expired

 

The following contracts have been updated for the week of 12/18/2017 - 12/22/2017:

505ENT-M12-FACILITMRO-00 Facilities MRO (Maintenance, Repair and Operations) Supplies - User Guide has been updated

505ENT-M15-RELAYSERVC-01 Telecommunications and Captioned Relay Services - The contract has been renewed for one year.

505004-O14-MANAGITSEC-01 Managed Security Services Solution (MSS) and Related IT Security Consulting - Updating IBM status (removal from contract)

505ENT-W08-DISTLEARN-01 Distance Learning Audio and Video Equipment, Installation, Maintenance and Training - Confirming contract expiration

505ENT-M15-OFFURNITUR-00 STATEWIDE OFFICE FURNITURE - Posted new DISCOUNT Matrix. Accepted price increase from AIS effective January 1, 2018. National Furniture added products.

505ENT-M12-MEDICALSUP-00 Medical Supplies - Effective January 1, 2018, McKesson has new remittance addresses. Please see the new addresses up above under "Contract Synopsis".

505ENT-O15-FLOORING-00 Statewide Flooring Including Commercial Carpet, Resilient Coverings (Virgin and Recycled) and Related Services - Added Products for Creative Solutions.  Added Products for Halverson.  Added a Product to Nonn's Price Sheet

505ENT-O18-VARIDESK-01 VariDesk Sit/Stand Desks - New Contract

505ENT-O18-PRESCPFILNG-01 Prescription Filling Services/Pharmaceutical Services - New Contract

 

The following contracts have been updated for the week of 12/26/2017 - 12/29/2017:

505004-O14-ITSECCONSL-00 IT Security Consulting Services - Two year renewal and rate card refreshed.

505ENT-M16-COLDSET-01 Class 3 Printing of Cold Set Web Booklet Publications Collated and/or Bound in Digest, Magazine, or Tabloid Sizes - American Litho has provided documentation for paper price increase. Attached is an updated Paper Price Chart.

505ENT-M16-HEATSET-01 Class 3 Printing of Heat Set Web Booklet Publications Collated and/or Bound in Digest or Magazine Sizes - New bid rate for this contract renewal is -42.06%

 

The following contracts have been updated for the week of 1/2/2018 - 1/5/2018: 

505ENT-O18-NASPOMAILEQ-00 NASPO ValuePoint Mailroom Equipment, Supplies and Maintenance - Bell & Howell is now added to the NASPO ValuePoint Mailroom Equipment, Supplies and Maintenance

505ENT-M12-SERVICESIT-01 IT Vendor Managed Services Sourcing Contract - Added Amendment #5 to the Master Services Agreement, which updated the required IRS Publication 1075, Exhibit 7 language to the most recent version.

505ENT-M18-BUSCARDS-00 Class 4 Printing of Business Cards: Thermograph and Flat - A new contact phone number has been entered on the DOA-3419 LOT B Business Card Print Order form

505ENT-M17-WIRELESSPH-XX Wireless Telephony and Broadband Plans, Equipment and Support - Verizon Wireless Amendment 1

505ENT-M14-FLUVACCINE-00 Influenza Vaccine - Updated The VendorNet Synopsis To Include New Contracts With Glaxo Smith Kline Pharmaceuticals and Sanofi Pasteur, Inc.

505ENT-O18-AEDANDACCS-00 Automated External Defibrillators (AEDs) & Accessories - New contract

 

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NIGP Webinars

NIGP

NIGP Webinars

 

Scope of Work vs. Statement of Work: What’s the Difference and Why Does it Matter?

Date:  January 24, 2018
Time:  1:00-2:30 CST

Historically, the terms scope of work and statement of work have been used interchangeably, inconsistently, or in contradictory ways. Some entities have specifically defined these terms for their own usage. As a result, this practice provides those definitions, distinguishes between the two terms, and sets a standard for how these terms are used in the professional language of public procurement. Webinar presenters will apply the guidance in the practice to an IFB and RFP.

 

Chameleon Contracting

Date:  February 14, 2018
Time:  1:00-2:30 CST

Technology projects are becoming so complex that they are sometimes referred to as "Frankenstein's".  In 2011, Harvard Business Review reported that 1 in 6 IT projects as "Black Swans" with cost overruns averaging 200% and scheduled overruns of 70%.  CIO's are calling for new procurement tools and faster procurement processes.  Public Procurement officers are learning to adapt by applying new best practices to traditional procurement methods.  In this interactive session, we will explore the public procurement best practices that are emerging and evolving to tame complex technology Frankenstein's.

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